Purpose

To provide all new hires and contractors with the necessary safety information specific to the construction site and ongoing projects, ensuring that they understand and can comply with all safety regulations and practices.

Scope

This procedure applies to all new employees, returning employees who have been away for a significant period, and contractors before they commence work on any construction site.

Procedure

1. Pre-Induction Preparation
   • Materials Preparation: Ensure that all induction materials, including safety handbooks, site maps, and PPE, are up-to-date and ready for distribution.
   • Schedule Inductions: Schedule inductions to occur on the first day of employment or before contractors start work on the site. Group sessions should be kept small to ensure personal attention.
2. Welcome and Introduction
   • Greeting: Welcome attendees and introduce the safety officer and any other relevant staff.
   • Overview: Provide an overview of the company, the importance of safety, and the objectives of the induction.
3. Site-Specific Safety Information
   • Site Tour: Conduct a guided tour of the site, pointing out specific hazards and the location of emergency equipment such as fire extinguishers, first aid stations, and emergency exits.
   • Safety Policies and Rules: Review the site’s specific safety policies, emergency procedures, and the disciplinary consequences of safety violations.
4. Risk Awareness
   • Known Hazards: Discuss the known hazards associated with the site and the tasks they will be performing.
   • Risk Mitigation Strategies: Explain the control measures in place to mitigate these risks.
5. Protective Equipment Training
   • PPE Requirements: Demonstrate the correct use and maintenance of personal protective equipment (PPE) required on the site.
   • Distribution of PPE: Issue PPE to new hires and ensure it fits properly.
6. Emergency Procedures
   • Emergency Contacts and Procedures: Detail the emergency contact numbers, assembly points, and specific actions to take in various emergency scenarios (e.g., fire, injury, hazardous material spill).
   • Reporting Incidents and Near Misses: Instruct on how to report incidents and the importance of reporting near misses.
7. Health and Welfare Facilities
   • Facilities Tour: Show the location and proper use of welfare facilities, including rest areas, drinking water stations, and restrooms.
8. Legal Responsibilities
   • Worker Responsibilities: Outline the legal obligations of employees and contractors regarding workplace safety.
   • Employer Responsibilities: Explain the responsibilities of the employer to provide a safe working environment.
9. Assessment and Feedback
   • Understanding Check: Perform a short verbal or written assessment to ensure understanding of the key safety points discussed.
   • Feedback Opportunity: Allow for questions and feedback to clarify any doubts and to improve future inductions.
10. Documentation
    • Sign-Off: Have all attendees sign an induction form stating they have understood the information provided and agree to comply with site safety rules.
    • Record Keeping: File the signed forms in the safety documentation for audit and compliance purposes.
11. Follow-Up
    • Refresher Training: Schedule follow-up sessions or additional training as required, based on the employee’s role and the complexity of the site.

Conclusion

This induction procedure is designed to ensure that all new hires and contractors are fully informed about the safety practices and risks at the site, promoting a safety-first culture from the first day. Regular reviews and updates of the induction process should be conducted to keep the information relevant and comprehensive.