Purpose

To establish a systematic approach for conducting regular inspections and maintenance of construction equipment and sites, ensuring they meet safety standards and regulatory requirements.

Scope

This procedure applies to all construction equipment and sites managed by the company, including permanent and temporary construction equipment, vehicles, and site infrastructure.

Procedure

1. Inspection and Maintenance Planning
   • Development of Inspection Schedules: Create detailed inspection schedules for each piece of equipment and each construction site based on manufacturer recommendations, legal requirements, and past performance.
   • Assignment of Responsibilities: Assign specific responsibilities for conducting inspections and maintenance to qualified personnel or teams. Ensure they are trained and competent to perform their tasks.
2. Pre-Operational Checks
   • Daily Checks: Require operators to perform daily pre-operational checks of equipment before use. Checklists should be equipment-specific and include items such as fluid levels, tire conditions, lights, brakes, and safety devices.
   • Documentation of Daily Checks: Ensure that results of daily checks are recorded and any issues are reported immediately to the maintenance team.
3. Regular Inspections
   • Weekly and Monthly Inspections: Conduct more thorough inspections on a weekly or monthly basis, as determined by the risk assessment and equipment usage rates. These inspections should include checking for any signs of wear and tear, testing safety systems, and verifying control mechanisms.
   • Annual Inspections: Perform comprehensive annual inspections that may require partial or complete disassembly to inspect internal components and perform detailed checks of structural integrity.
4. Maintenance Activities
   • Routine Maintenance: Carry out routine maintenance tasks such as lubrication, filter changes, and adjustments as specified in the maintenance schedule.
   • Corrective Maintenance: When defects or issues are identified during inspections, prioritize and carry out corrective maintenance activities to rectify issues before the equipment or site can be declared safe for use.
5. Record Keeping and Documentation
   • Inspection and Maintenance Records: Maintain detailed records of all inspections and maintenance activities in a central database. Records should include the date of inspection, inspector’s name, findings, actions taken, and follow-up requirements.
   • Review of Records: Regularly review these records to identify recurring issues or trends that may require changes in operational or maintenance practices.
6. Training and Competency
   • Training Programs: Implement regular training programs for all personnel involved in inspections and maintenance to ensure they are up-to-date with the latest safety standards, inspection techniques, and maintenance practices.
   • Certification: Ensure that personnel performing specialized inspections or maintenance tasks are properly certified, if required.
7. Compliance and Audits
   • Regulatory Compliance: Ensure all inspection and maintenance activities comply with local, state, and federal regulations and standards.
   • Internal Audits: Conduct internal audits of the inspection and maintenance procedures to ensure compliance with this procedure and to identify areas for improvement.
8. Continuous Improvement
   • Feedback Mechanism: Establish a feedback mechanism to receive suggestions from inspection and maintenance personnel on improving safety and efficiency.
   • Procedure Updates: Regularly update the inspection procedures based on feedback, audit findings, and changes in regulations or industry best practices.

Conclusion

This inspections procedure is designed to ensure that all construction equipment and sites are maintained in a condition that guarantees safety and reliability. By systematically managing inspection and maintenance activities, the company not only ensures compliance with safety regulations but also enhances operational efficiency and reduces downtime.

Approved by: ________________

Date: ________________

Inspection Forms